Columbus State University: Human Resources

Human Resources

Jobline
706-562-1594

Our mission
Our mission is to promote and foster the commitment and engagement of the faculty and staff to the institution's goal and mission. This philosophy is created through constant evaluation of faculty and staff professional development, career enhancement, benefits and programs, which support the institution's services and professional development of faculty and staff.

CSU Home > Human Resources > Payroll

Payroll

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Overview

Direct deposit

Graduate Assistantship Pay Schedule

Guidelines and instructions for employee timesheets

The following guidelines are important in insuring that timesheets processed correctly and without delay. Please review and make sure these guidelines are followed to avoid delays, overpayments, underpayments and incorrect charges to your budget.

Purpose and general information

Timesheets are used to collect the number of hours worked per period for biweekly employees. All hours worked per day are reported as REG hours. Hours must be recorded on a daily basis. Each week is reported separately. Overtime hours are hours actually worked over 40 hours per week. Uncompensated hours are the hours a full-time employee does not work and does not report sick, vacation or other exception hours. If an employee does not work any hours and does report sick, vacation, etc., enter zero (0) hours for the REG earning code. All valid earning codes for the employee are printed on the timesheet. Do not report any other type earnings. Hours are totaled across for each earning code, down for each day of the week, and a Grand Total for the pay period.

Report hours worked each day rounded to the nearest tenth:

5 Minutes = 0.1	25 Minutes = 0.4	45 Minutes = 0.8
10 Minutes = 0.2	30 Minutes = 0.5	50 Minutes = 0.8
15 Minutes = 0.3	35 Minutes = 0.6	55 Minutes = 0.9
20 Minutes = 0.3	40 Minutes = 0.7

Exception hours are reported with the appropriate earning code:

VAC = Vacation
A = Administrative
H = Holiday
J = Jury Duty
M = Military
S = Sick

S/S = Self
S/O = Other
S/F = Funeral
LWOP = Leave Without Pay
CT = Comp Time
FMLA = Family & Medical Leave

Signatures

It is critical that the timesheet is signed by both the employee and the supervisor. The supervisor signature denotes understanding and agreement to the hours indicated by the student. The supervisor should review the timesheet carefully before signing. Signing a fraudulent or inaccurate timesheet can result in overpayments or underpayments that are difficult to recoup or correct.

Corrections

All corrections should be initialed by the supervisor. This verifies that the correction is accurate and not an attempt to alter the timesheet. Altered timesheets may not be processed without such initials.

Timesheets must be complete

Timesheets must include total hours worked, name, pay period dates and, as noted above, signatures. Incomplete timesheets will not be processed.

Due date

Timesheets must be completed and submitted to the Human Resources/Payroll Office by noon on Friday, the last day of the pay period, unless otherwise posted. We cannot guarantee check processing for timesheets received after the deadline.

Special considerations are offered student employees:

Work study

Work study timesheets must go to the Financial Aid Office for approval before being turned into payroll for processing.

Delivery

Student employees should not deliver their own timesheets to payroll.

* Faxed timesheets will not be accepted from on-campus departments.

If you have any questions regarding completion of the employee timesheets, please call Human Resources' Payroll Office at 706-568-2005.

2008 Biweekly Payroll Schedule

2008 Monthly Payroll Schedule

Faculty Pay Dates (Full-time and Part-time Faculty Spring Semester And Summer School Pay dates are as follows)


Human Resources Richards Hall, room 228 Ph: 706-568-2005 Fax: 706-569-3098	Text-only version hr@colstate.edu	Columbus State University 4225 University Avenue Columbus, Georgia 31907