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PayrollThe Human Resources' Payroll Office issues payments to faculty, staff and student employees of Columbus State University. Payroll coordinates:
We also provide consultation to managers and users on payroll processes and procedures, and we assist employees with questions concerning their pay and deductions. For all employees, we work with external agencies and courts in providing the appropriate information when requested. Don't stand in bank lines. Don't wait to deposit your check . The Human Resources Department offers direct deposit to help employees avoid these situations. With Electronic Funds Transfer, your deposit will be available to you when your financial institution opens for business on the payment date. Banks, savings and loan associations and credit unions are eligible to accept such deposits. Advantages of signing up for direct deposit:
Graduate Assistantship Pay Schedule Graduate Assistants are paid the last working day of the first 4 months of each semester. Maymester graduates are paid the last working day of May. Summer Graduate Assistants are paid the last working day of June and July. The Graduate Assistant stipend amount is divided into equal payments according to the pay schedule. Spring 2009 Graduate Assistant Pay dates January 30, 2009 February 27, 2009 March 31, 2009 April 30, 2009 Maymester 2009 Graduate Assistant Pay dates May 29, 2009 Summer 2009 Graduate Assistant Pay dates June 30, 2009 July, 31, 2009 Fall 2009 Graduate Assistant Pay dates August 31, 2009 September 30, 2009 October 30, 2009 November 30, 2009 Guidelines and instructions for employee timesheets The following guidelines are important in insuring that timesheets processed correctly and without delay. Please review and make sure these guidelines are followed to avoid delays, overpayments, underpayments and incorrect charges to your budget. Purpose and general information Timesheets are used to collect the number of hours worked per period for biweekly employees. All hours worked per day are reported as REG hours. Hours must be recorded on a daily basis. Each week is reported separately. Overtime hours are hours actually worked over 40 hours per week. Uncompensated hours are the hours a full-time employee does not work and does not report sick, vacation or other exception hours. If an employee does not work any hours and does report sick, vacation, etc., enter zero (0) hours for the REG earning code. All valid earning codes for the employee are printed on the timesheet. Do not report any other type earnings. Hours are totaled across for each earning code, down for each day of the week, and a Grand Total for the pay period. Report hours worked each day rounded to the nearest tenth:
Exception hours are reported with the appropriate earning code:
Signatures It is critical that the timesheet is signed by both the employee and the supervisor. The supervisor signature denotes understanding and agreement to the hours indicated by the student. The supervisor should review the timesheet carefully before signing. Signing a fraudulent or inaccurate timesheet can result in overpayments or underpayments that are difficult to recoup or correct. Corrections All corrections should be initialed by the supervisor. This verifies that the correction is accurate and not an attempt to alter the timesheet. Altered timesheets may not be processed without such initials. Timesheets must be complete Timesheets must include total hours worked, name, pay period dates and, as noted above, signatures. Incomplete timesheets will not be processed. Due date Timesheets must be completed and submitted to the Human Resources/Payroll Office by noon on Friday, the last day of the pay period, unless otherwise posted. We cannot guarantee check processing for timesheets received after the deadline. Special considerations are offered student employees: Work study Work study timesheets must go to the Financial Aid Office for approval before being turned into payroll for processing. Delivery Student employees should not deliver their own timesheets to payroll. * Faxed timesheets will not be accepted from on-campus departments. If you have any questions regarding completion of the employee timesheets, please call Human Resources' Payroll Office at 706-568-2005. 2009 Biweekly Payroll Schedule
Timesheets are due in the Human Resources/Payroll Office by noon on the Friday due date (per payroll schedule). Full-time and part-time staff and student employees are responsible for the timesheet turn-in to their supervisor/department head for signature. Payment of wages to employees who do not turn in timesheets may be delayed if not received in the Human Resources' Payroll Office by due date. If your timesheet is late, it is possible that your full-time, part-time or student biweekly employee paycheck will not be ready for pickup until the following biweekly payroll. Click here for a printable copy of the 2009 Biweekly Payroll schedule
Monthly Leave Statement Reports are due in the Human Resources' Payroll Office on the 10th of each month unless otherwise noted. * The leave submitted will be reflected against the next following month check. Full-time Faculty Spring Semester And Summer School Pay dates are as follows: Spring 2009 January 30, 2009 February 27, 2009 March 31, 2009 April 30, 2009 May 18, 2009 Maymester 2009 June 5, 2009 Summer Sessions Payment for 1st half - July 2, 2009 Payment for 2nd half - August 7, 2009 Summer 2009 Graduate Assistant Pay dates June 30, 2009 July, 31, 2009 Fall 2009 August 31, 2009 September 30, 2009 October 30, 2009 November 30, 2009 December - TBA Part-Time Faculty Checks will be mailed as usual. (Direct Deposit will be processed as usual, including credit union). Click here for a printable copy of the 2009 Part-time Faculty Pay dates
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©2009 Columbus State University
Last Updated: 8/28/09